Job Opening: Property Coordinator (Kapolei)

Position: Property Coordinator

Location: Kapolei

Salary: $55,000 – $65,000 annually – depending on experience

We are seeking a highly organized and detail-oriented Property Coordinator to support the day-to-day operations of a property management team. This role provides administrative, operational, and customer service support to help ensure commercial properties are maintained efficiently and tenants receive exceptional service.

Key Responsibilities

• Serve as a primary point of contact for tenant inquiries, service requests, and general property-related matters.
• Coordinate and track maintenance requests, work orders, and vendor services.
• Provide exceptional customer service to tenants, vendors, and clients.
• Prepare and distribute correspondence, notices, and other communications.
• Maintain organized property, tenant, vendor, and contract records.
• Assist with tracking lease-related documentation and critical dates.
• Review and process invoices, maintain supporting documentation, and coordinate with accounting personnel.
• Assist with accounts receivable follow-up and other financial administrative tasks.
• Support property inspections and help document operational, maintenance, and safety matters.
• Coordinate vendor access, service scheduling, and collection of required documentation.
• Assist with reporting, data management, and maintenance of property management systems.
• Provide administrative support for special projects and property improvement initiatives.

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Qualifications

• Previous administrative experience required; experience in property management, real estate, facilities, or a related field preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Customer service mindset with a professional and positive approach.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Ability to work independently while contributing effectively to a team environment.
• Experience with property management or accounting software is a plus.

 ***In-state applicants only as client companies expect candidates to interview for positions as soon as possible***