Job Opening: Part-time Office Support Coordinator

Position: Part-time, Office Support Coordinator
Location: Honolulu
Industry: Insurance
Schedule: Monday through Friday, 7:30 AM – 12:00 PM
Pay: $20.00 per hour
Parking: Provided on-site
In-state candidates only

The Office Support Coordinator is a dependable and detail-oriented professional who is responsible for providing administrative, clerical, and customer service support while helping ensure the office runs efficiently and professionally. The successful candidate is organized, professional, and proactive, with strong administrative skills and a commitment to providing excellent internal and external customer service. They are comfortable handling confidential information, maintaining accurate records, and supporting a variety of office functions in a fast-paced environment.

Job Duties:

• Answer, screen, and transfer incoming phone calls.
• Welcome visitors and clients, provide assistance, and validate parking.
• Perform office opening procedures and distribute daily newspapers.
• Maintain filing systems and organizational records.
• Retrieve information from records, emails, meeting minutes, and related documents.
• Prepare written summaries and reports as needed.
• Respond to administrative inquiries and resolve routine questions.
• Prepare meeting agendas and schedules.
• Record, prepare, and distribute meeting minutes and other documentation.
• Maintain office supplies and coordinate office equipment maintenance.
• Track and record office expenses.
• Scan documents into the paperless system for Group Account Coordinators.
• Review HR disciplinary write-ups as a quality check prior to client submission.
• Process billing for Human Resources, Group Account Coordinators, Supplemental Benefits, and other consultants.
• Assist with additional projects and duties as assigned.
• Be flexible to work additional hours during the holiday season when needed.

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Job Requirements:

• High School Diploma.
• 3-5 years of administrative support experience.
• Proficiency with Microsoft Office Suite and related software.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service abilities.
• Excellent organizational skills and attention to detail.
• Basic knowledge of clerical procedures, record-keeping, and filing systems.
• Ability to work independently and manage multiple responsibilities effectively.

 EEO