Job Opening: Secretary, Field Operations

Position: Full-time, Secretary – Field Operations
Location: Honolulu
Industry: Education
Schedule: 8:30 am – 5:00 pm OR 8:30 am – 4:30 pm
Pay: $28.00 per hour
In-state candidates only

Benefits:

• On-site Parking
• Weekly Pay
• Medical/Dental/Vision/Prescription
• Free Online Skill Classes, EAP, Discounts & many more

The Field Operations Secretary is a highly organized and experienced professional who provides administrative and clerical support to the 5 directors in the Field Operations department. The successful candidate is detail-oriented, dependable, and capable of managing multiple priorities while providing exceptional administrative support. Experience maintaining records, coordinating meetings, and supporting professional staff in a complex office environment is highly desirable.

Job Duties:

• Provide administrative and secretarial support, including managing calls, correspondence, calendars, travel arrangements, and meeting coordination.
• Prepare, proofread, edit, and format letters, reports, grievance materials, presentations, and other documents.
• Maintain department records, files, grievance logs, and contract compliance documentation.
• Monitor deadlines and assist with contract enforcement activities, investigations, arbitrations, and hearings.
• Communicate with members regarding general inquiries, advocacy matters, and organizing initiatives.
• Coordinate meetings, prepare materials, process expense requests, and support committees and leadership groups.
• Update website content, calendars, databases, mailing lists, and membership information.
• Operate standard office equipment and provide general administrative support as needed.

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Job Requirements:

• High School Diploma or equivalent, required.
• Minimum 5 years of progressively responsible secretarial, clerical, and administrative experience.
• Typing speed of 65 WPM or higher.
• Proficiency with Microsoft Office and general office technology.
• Strong written and verbal communication skills.
• Excellent proofreading, editing, and organizational abilities.
• Ability to maintain confidentiality, professionalism, and flexibility in a fast-paced environment.

EEO