Job Opening: Project Administrator

Position: Project Administrator (Permanent)

Location: Honolulu

Salary: $65,000 – $80,000 annually (depending on experience)

Local organization seeking an organized and detail-oriented Project Administrator to support their Development & Construction team. This role is responsible for coordinating administrative functions across multiple projects, maintaining accurate project records, and ensuring smooth communication between internal teams, contractors, and external agencies.

The ideal candidate is proactive, highly organized, and skilled at managing multiple priorities in a fast-paced environment.

Job Responsibilities:

• Prepare, submit, and track construction permits and related documentation
• Manage warranty claims, including assignment, tracking, and resolution
• Coordinate communication with government agencies and regulatory bodies
• Organize and maintain project documentation and records
• Prepare reports, meeting notes, and correspondence
• Assist with budget tracking and administrative support for project schedules
• Maintain department files and office organization
• Coordinate travel arrangements and expense reporting
• Order and maintain office and project supplies
• Support team with additional administrative tasks as assigned

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Qualifications:

• Minimum 5 years of administrative experience in construction, development, or architecture/engineering
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with project or construction software is a plus
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Ability to manage multiple projects and deadlines effectively
• Professional and collaborative demeanor
• Ability to work independently and as part of a team
• Must have a valid drivers license and be able to drive on the job
• Must be willing to travel (during work hours) including off-island travel

***In-state applicants only as client companies expect candidates to interview for positions as soon as possible***