Transportation Clerk

Orlando, FL

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Description

Hiring Transportation Clerk

Schedule: Thursday – Monday | 7:00 PM to Completion
Pay Rate: $18.00 per hour
Work Environment: Cold environment (food production facility) with on-site parking and easy highway access

Position Overview

We are seeking a detail-oriented and organized Transportation Clerk to support logistics and transportation operations. This role involves coordinating trailer movements, maintaining accurate inventory records, supporting drivers, and ensuring all transportation documentation and costs are properly tracked.

Key Responsibilities

1. Data Entry & Inventory Control

Maintain accurate inventory records in yard check (YC) system
Monitor trailer check-in/check-out and location movements
Track inventory levels and report shortages or overages
Ensure accuracy of all incoming and outgoing shipments

2. Trailer Inspections & Damage Tracking

Perform routine pre-trip and post-trip inspections
Identify, document, and report trailer damages (photos required)
Maintain detailed inspection records and follow up on repairs
Track trailer status (active, inactive, maintenance)
Ensure all safety and mechanical components are functioning properly

3. Communication & Driver Support

Communicate with drivers, warehouse staff, and management
Resolve delivery delays, discrepancies, and driver concerns
Provide routing instructions and dispatch updates
Assist with fuel tag issues, paperwork, and operational questions

4. Dispatch & Scheduling Coordination

Dispatch finished goods (FG) trailers
Confirm pick-up/delivery times with drivers and departments
Update daily schedules with ETD, ETA, drivers, and assigned loads
Coordinate yard and transfer drivers for night shift operations

5. Document Processing & Compliance

Provide drivers with dispatch paperwork
Ensure all delivery and pick-up documents are signed and complete
Upload and manage digital records of all documents
Follow up on missing or incomplete documentation

6. Cost Tracking & Reporting

Track transportation expenses (fuel, tolls, labor, rentals, etc.)
Verify vendor invoices against shipments and services
Identify discrepancies, duplicate charges, or overbilling
Match invoices with supporting documentation (BOLs, receipts, POs)
Maintain CPC reports including route data, pallets, detention, and costs
Support budgeting and cost analysis efforts

External Basic Qualifications:

Transportation Clerk Experience Required

Prior experience as a Transportation Clerk (REQUIRED)
Ability to work Thursday–Monday, 7 PM until completion
Ability to work 8+ hour shifts as needed
Ability to stand for extended periods
Ability to lift, push, and pull up to 50 lbs
Strong attention to detail and organizational skills

Preferred

High School Diploma or GED
2+ years experience in warehouse or distribution environment
Experience with RF scanners and inventory systems
Experience operating material handling equipment
Familiarity with logistics software and data entry systems