Job Opening: Administrative Coordinator

Position: Administrative Coordinator
Location: Honolulu
Compensation: $26-28 per hour
Parking: Provided on-site

Position Summary

The Project Coordinator supports program operations by managing intake, data processing, and coordination activities across direct service programs. This role serves as a key liaison between applicants, internal staff, and external stakeholders, ensuring accurate data management, timely communication, and compliance with program requirements.

Key Responsibilities

• Intake & Data Management
• Intake, validate, safeguard, and process information into established data systems.
• Review applications and supporting documentation to determine eligibility based on program criteria.
• Provide preliminary recommendations for awards in alignment with program guidelines.
• Program Support
• Assist with program activities.
• Collect, verify, and manage documentation and data.
• Maintain accurate records and facilitate communication with beneficiaries.
• Serve as an interface with the database.
• Research Support
• Assist with research activities.
• Collect and verify documents and maintain organized data records.
• Support communication and coordination related to research tasks as directed.
• Coordination & Stakeholder Communication
• Intake, process, and distribute information to internal and external stakeholders.
• Ensure timely and accurate communication regarding application status, requirements, and next steps.

Qualifications

• Associate’s or Bachelor’s degree in Public Administration, Social Services, Business, or related field (or equivalent experience).
• Experience in program coordination, administrative support, or data management preferred.
• Strong attention to detail and ability to manage sensitive and confidential information.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with database systems and Microsoft Office applications.

In-state applicants only. Client companies expect candidates to interview and start as soon as possible in-person.