Job Opening: Billing Specialist

Billing Specialist

Honolulu, HI

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Description

Position: Billing Specialist (Permanent)

Location: Honolulu

Industry: Legal

Salary: $50,000+ annually (depending on experience)

The Billing Specialist is responsible for preparing, reviewing, and processing a high volume of invoices with accuracy and efficiency. This role requires strong attention to detail, excellent communication skills, and the ability to work in a fast-paced, deadline-driven environment. The ideal candidate is organized, proactive, and comfortable collaborating with team members at all levels.

Responsibilities:

  • Generate and distribute prebills to assigned reviewers and make edits based on feedback.

  • Prepare complex client invoices using billing software and ensure compliance with internal and client billing guidelines.

  • Compile required supporting documentation and address invoice rejections, reductions, and appeals promptly.

  • Generate and distribute monthly client statements.

  • Prepare ad hoc reports, including audit reports and summaries of billed and unbilled fees and costs.

  • Convert manual invoices into the billing system and coordinate with payment processing teams to ensure accurate application of payments.

  • Send monthly Accounts Receivable and Work-in-Process reports.

  • Distribute monthly bills electronically or via hard copy as needed.

  • Respond to internal and external billing inquiries.

  • Assist with special projects and additional reporting as required.

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Minimum Qualifications:

  • High school diploma or equivalent; a bachelor’s degree in Accounting or Finance is a plus.

  • Minimum of 3 years of billing experience in accounting, medical billing, insurance billing, or a related field.

  • Experience with e-billing or billing software preferred.

  • Strong written and verbal communication skills with a professional demeanor.

  • High level of accuracy and attention to detail.

  • Ability to work under pressure and meet strict deadlines.

  • Excellent organizational skills with the ability to prioritize and manage multiple tasks.

  • Self-motivated, proactive, and able to work independently or as part of a team.

  • Strong analytical and problem-solving abilities.

  • Good judgment, strong follow-up skills, and the ability to escalate issues appropriately.

  • Ability to build positive working relationships across all levels of an organization.
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