Job Opening: Admin Assistant
Description
Location: Tallahassee, FL
Pay: $16.50
Schedule: Monday-Friday, 8am-5pm
Duration: Long-term
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CANDIDATE RESPONSIBILITIES:
** Providing administrative support to the Chief of Department**
Assist with daily administrative operations in the Division as directed by the Department.
Answer and re-direct calls on a multi-line phone system as directed by the Department.
Sort and distribute (internal and external) mail as directed by the Department.
Greet and assist visitors in finding the correct destination as directed by the Department.
Ensures compliance with policies and procedures.
** Assists the Chief in coordinating daily operational functions within the Division.
** Coordinates, reviews, edits, and formats outgoing correspondence.
** Drafts, formats, and completes routine memos and letter within established timeframes.
** Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the staff.
** Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials.
** Coordinates and makes arrangements pertaining to conferences calls.
** Attends staff and other meetings as required.