Orlando, FL

Branch No: 40013

1650 Sand Lake Road Suite 111
Orlando, FL 32809

Phone: (407) 250-5820

Available Positions

1 jobs for branch # 40013

Administrative Assistant

Orlando, FL

Base Pay: 19.00 per HOUR

Hiring Administrative Assistant 1st Shift Scheduled: Monday to Friday from 8am to 5pm  The Administrative Assistance will provide support for the contracts management team. This …

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Hiring Administrative Assistant 1st Shift

Scheduled: Monday to Friday from 8am to 5pm 

The Administrative Assistance will provide support for the contracts management team. This position will work with the contracts team and other departments to handle correspondence with leasing agents, negotiate non-financial terms, process contracts for signature, and manage our internal tracking tool. The position will require excellent organization, data entry, and written and verbal communication skills.

KEY RESPONSIBILITIES

  • Provide contract administration support, primarily related to our mall customers
  • Track status of agreements; work with leasing agents to agree upon acceptable insurance, reporting, and payment terms as needed
  • Review contract documents and coordinate contracts for signature via DocuSign
  • Enter contractual data into Excel tracker and internal database
  • Respond to email and phone correspondence, organize and file documents
  • Audit large amounts of data for accuracy
  • Assist with licenses and permits, invoices, and certificates of insurance
  • Performs other duties assigned

Job Requirements:

REQUIREMENT

  • High school diploma or GED
  • 2+ years of experience in contract administration or similar role
  • Proficient in Microsoft Office (including Word, Excel, and Outlook) and contract management software
  • Well organized and able to manage multiple tasks in a fast-paced environment
  • Demonstrate initiative and follow-through
  • Possess high level of attention to detail
  • Excellent written/verbal communication skills

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job the employee is regularly required to communicate and exchange information; stay in a stationary position for prolonged periods of time; move; operate computer and office equipment; and reach with or without reasonable accommodation.

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.