Job Opening: Administrative Assistant, Retail

Position: Full-time, Administrative Assistant, Retail
Location: Honolulu
Industry: Energy
Schedule: Monday through Friday from 8:00 am to 5:00 pm
Pay: $20.00 – $25.00 per hour (depends on experience)
Candidates must be in-state to apply and be considered.

Benefits:

• Onsite Parking
• Pay Cards, Direct Deposit & Weekly Pay
• Medical/Dental/Vision/Prescription (Note: Requires 20+ hours per week to qualify).
• Free Online Skill Classes, EAP, Discounts & many more

The Administrative Assistant supports the Retail Project Manager and Retail departments by coordinating statewide fulfillment needs, including uniforms, loyalty cards, and COI requests. This role manages inventory, maintains organized office and marketing supplies, and ensures timely processing of invoices and vendor communications. The position also helps facilitate meetings, events, and project updates to keep operations running smoothly and efficiently.

Job Duties:

• Coordinate procurement tasks including invoice processing, vendor setup, check requests, and obtaining quotes.
• Manage inventory and fulfillment of uniforms, supplies, loyalty materials, and statewide retail station requests.
• Support department operations by scheduling meetings, preparing agendas, taking notes, and organizing events.
• Maintain clear communication by coordinating weekly COCO updates and managing acknowledgement tracking.
• Assist with general office organization, digital file maintenance, and monitoring project progress with external vendors.

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Job Requirements:

• High School Diploma, required
• Associate degree in business or retail, preferred
• 2-5 years working in an office environment
• Must possess a valid driver's license, clean abstract and reliable transportation

Equal Opportunity Employer