Job Opening: Legal Secretary/Executive Assistant

Position: Legal Secretary/Executive Assistant (Permanent)

Location: Honolulu

Industry: Law Firm

Salary: $70,000 – $95,000 annually (depending on experience)

A reputable law firm looking for a Legal Secretary/Executive Assistant to join their team! 

The Legal Secretary / Executive Assistant will provide comprehensive administrative and legal support to partner and firm leadership. This position requires a professional with strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Prepare, proofread, and format legal documents and correspondence

• Maintain attorney calendars, schedule meetings, and coordinate travel

• File and organize legal documents (both physical and electronic)

• Assist with court filings and service of documents (state and federal)

• Handle confidential information with discretion

• Manage client communications and respond to inquiries professionally

• Track deadlines and ensure timely follow-ups

• Perform general administrative tasks such as filing, copying, billing assistance, and data entry

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Qualifications

• 5+ years of experience as a Legal Secretary

• Associate’s or Bachelor's degree or Paralegal Certificate

• Experience in a real estate law firm preferred

• Proficiency with Microsoft Office Suite

• Familiarity with court procedures and legal terminology

• Exceptional organizational and time-management skills

• Excellent written and verbal communication

• Ability to work independently and as part of a team

***In-state applicants only as client companies expect candidates to interview for positions as soon as possible***