Job Opening: Front Office Administrator

Position: Full-time, Front Office Administrator
Location: Honolulu
Industry: Architecture & Planning
Schedule: Monday through Friday from 8:00 am to 5:00 pm.
Pay: $21.00 – $23.00 per hour (depends on experience)
Parking: Included on site

Join a dynamic team where you’ll be the heart of the office—greeting guests with aloha, keeping things running smoothly, and juggling schedules like a pro! From coordinating lunch-and-learns to handling mail, faxes, and spreadsheets, this role is perfect for someone who loves staying organized and being the go-to person everyone counts on.

Job Duties:

• Answer and direct incoming phone calls in a professional and courteous manner
• Manage incoming and outgoing mail, including coordination with courier services for pickups and deliveries
• Maintain the overall appearance and cleanliness of public office areas
• Greet and assist clients, consultants, and industry representatives upon arrival
• Manage incoming and outgoing faxes
• Coordinate, schedule, and maintain calendars for various activities, including:
  • Lunch and learn presentations
  • Conference room reservations
  • Vacation and travel requests
  • Incoming mail and document logs
• Perform word processing tasks such as transmittals, document editing, and correspondence preparation
• Create and maintain Excel spreadsheets for logs, proposals, and related documentation

Job Requirements:

• High School Diploma (or equivalent) plus 1 year administrative/receptionist experience or Bachelor’s Degree in Business Administration.
• Proficient in Microsoft Office Suite
• Strong communication skills including written, verbal and interpersonal
• Works well within timelines
• Team player, demonstrates initiative, demonstrates critical thinking

Equal Opportunity Employer