Important W-2 Information Click here to read more.


Administrative Coordinator

Geneva, NY

Apply Now


Essential Duties and Responsibilities

Sales and Marketing Support:

  • Order Entry (QB & EDI)
  • Invoicing
  • Scanning sales orders and BOL’s
  • Customer Contact – email and phone
  • Customer Set-ups, Coupons, Samples, Data generation
  • Track inventory/reorder points for sales/POS materials

Logistics Support:

  • Carrier set-up with timing of loads
  • Coordination with Logistics Department for loading
  • Scheduling of waste haulers containers

Office Support:

  • Coordinate and implement general office services such as visitor greetings and records control
  • Operate personal computer to access e-mail, electronic calendars, and other basic office support software
  • Act as liaison between company personnel and vendors such as copier, phone systems, IT support and others
  • Use various software applications such as spreadsheets and databases to assemble, manipulate and/or format data and/or reports.
  • President/CEO admin support

Other Duties and Responsibilities:

  • May perform other duties as assigned including scheduling of events, ordering office supplies, assisting with inventory, etc.

Job Requirements

  • Three-Five years in admin functions related to sales
  • Experience with a business software such as QB or Similar is required
  • Experience with Microsoft Suite of products is required
  • Must be able to handle a wide variety of activities in a fast paced entrepreneurial environment
  • Two year degree preferred
  • Bi-lingual in English and Spanish preferred
Apply Now Applicant Privacy Policy