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•  Manages Human Resources functions including facilitating the hiring process of all administrative positions, supervises and ensures training and cross training of all administrative staff, and manages administrative staffing and coverage. 
•  Reviews and approves administrative staff timesheets for accuracy.
•  Processes firm bank check deposits.
•  Supervises and provides backup assistance to Assistant Director of Operations for contracts.
•  Maintains and manages all firm insurance policies.
•  Responds to client requests for data/surveys.
•  Reviews invoices for accuracy and submitting to accounting firm with appropriate allocation instructions for payment. Conducts periodic review of entries to Bill.com for verification of accurate entry by accounting firm.
•  Obtains tax documents for charitable contributions and W-9 forms from vendors.
•  Files and maintains all company and corporate files.
•  Prepares documents and/or information requested by Worker’s Compensation Auditor, attend meeting with Auditor, accounting firm, and Managing Partner.
•  Prepares documents and/or information requested by Florida Department of Revenue.
•  Oversees administrative team that prepares quarterly report and review for accuracy prior to submission. Research and compile documentation requested by Lobbyist Compensation Auditor.
•  Calendars and enrolls eligible employees into firms retirement plan and coordinates with accounting firm on contribution amounts.
•  Coordinates with 401(k) provider and completes requests for information.
•  Manages contribution change requests as requested by plan participants.
•  Manages private airplane lease expenses.
•  Troubleshoots information technology issues and manages phone system answering rules and button mapping.
•  Hires and manages vendors for building, including cleaning services, security, lawncare, elevator, maintenance/repairs, etc.; and drafting of lease amendments.
•  Manages firm supplies, purchasing and credit card balances.
•  Implements firm policies and procedures as directed by the Managing Partner.

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