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Records Assistant


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Location: Tallahassee, FL

Schedule: Monday-Friday, 8am-5pm

Pay: $18/ph

Duration: Long-term


*Must have State of Florida Records Retention/Management experience*

Local insurance company is looking for a Records Assistant for the maintenance, preservation, and retention of records, schedules, databases and other responsibilities with the Records Management Unit.

The department receives a significant number of requests for documents and timely handling is necessary because many of the requests come with urgent turnaround times, especially for documents needed in litigation (e.g. subpoena responses).

Essential Functions:

  • Assists Records Custodian, Records Supervisor with the organization, preservation, and retention of records
  • Produces responses to certified policy requests, public records requests, and subpoena responses
  • Verifies certified document responses for accuracy
  • Verifies public records requests and subpoena responses for accuracy
  • Creates and maintains accurate computer and hard-copy files
  • Reviews and assists in preparation of special projects and reports 

Required Knowledge, Skills, & Abilities:

  • Intermediate proficiency in Microsoft Office Word, Excel, PowerPoint, Outlook, Visio, and internet navigation
  • Attention to detail
  • Ability to work independently, prioritize workload, plan organize and coordinate work assignments
  • Experience with Imaging software or imaging applications
  • Ability to navigate company-associated systems or comparable systems
  • Excellent interpersonal and communications skills

 Required Education:

  • High School degree or GED
  • Six months to one year of administrative or clerical office experience

 Preferred Education:

  • Associate degree
  • Two or more years of experience related to records management including electronic files management
  • Knowledge of document management systems
  • Knowledge of policy and claims systems.
  • Knowledge of Florida Public Records laws
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