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Executive Assistant

Honolulu, HI

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Description

Local company seeking an enthusiastic, friendly Executive Assistant to join their team!

Job Duties:

  • Coordinate executive communications, including phone calls, emails and interfacing with clients
  • Manage the calendar for the CEO and run personal errands as needed
  • Assist with scheduling appointments, travel, meetings, and speaking engagements
  • Assist with meeting preparation and handling any conflicts that may arise
  • Prepare internal and external corporate documents for team members
  • Prepare reports and presentations and distribute various reading materials
  • Coordinate with various staff on short segment presentations
  • Maintain all membership renewals and process mail
  • Handle travel arrangements/itineraries for executives  
  • Assist in the coordination of internal and off-site corporate events
  • Conduct research and assist with coordinating corporate projects
  • Assist with the coordination of any repairs or office maintenance
  • Assist the company and executives with various administrative and support duties as required

Qualifications:

  • Bachelor’s degree preferred
  • 5+ years of executive or senior management level administrative experience required (eight years preferred)
  • Longevity in previous positions is important (5-7 years)
  • Exceptional verbal and written communication skills
  • High proficient in MS Office Suite, mobile applications, text messaging, Zoom, TEAMS, etc

Pay: Up to $70,000, depending on experience

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