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Project Assistant

Dublin, OH

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Project Assistant needed in Dublin OH! 

The Project Assistant’s primary responsibility is to provide administrative assistance to the project department Project Managers, Project Coordinators as well as the Sales Team in a fast-paced growth-oriented environment. Travel to other regional offices is required.

Hours: 7AM - 4PM

Pay: Up to $50,000/Year 

Essential Duties and Responsibilities:

  • Meet with sales associates and assigned project manager at the onset of a project, help to gain a comprehensive understanding of our scope of work and develop a plan to ensure that the project completes on time and is within the budget constraints set forth in the job breakdown. Specifically, this to include but not necessarily limited to:
    • Assist as necessary with the purchasing, shipping, receiving and delivering of equipment and material to jobs for all regions
    • Submit Contractor Registrations, Pull Permits and Schedule Inspections for all regions (this may require meeting the inspector on site if necessary)
    • Assist in the purchasing of equipment and materials necessary to complete the project.
    • Collect and maintain project submittals as required for all regions
    • Assist in managing the manpower necessary to complete the project as needed for all regions
    • Assist in making Air Force One sales associates aware at the earliest knowledge of any/all cost overruns or potential problems that will have an adverse effect on the timing/budget of a project.
    • Attend and actively participate in the weekly production meetings
    • Complete all close out documents on projects as required including Start-Up requests, O&M Manuals, Warranty Paperwork and equipment updates for all regions
    • Provide ample feedback, both written and verbal, to the sales and field associates.
    • Confirm sales, subcontractor and client commitments in writing, then copy it to the job file.
    • Work with sales associates on job change orders and provide documentation for estimates as necessary for all regions
    • Prepare monthly client reports as determined by the client for all regions

We strongly encourage our Military Personnel and Veterans to apply!

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