Office Administrator

Tallahassee, FL

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Description

Pay rate: $15/ph

Schedule: Monday-Friday, 8:30am-5:30pm

Local company located in the Southwood area is looking for an experienced Office Administrator to join their team!

 

Roles and Responsibilities of the Office Administrator: 

  • Provides administrative support and assistance on special projects as requested or needed
  • Works in a cooperative manner with managers, supervisors, coworkers, customers and the public
  • Answers, screens and routes all incoming calls, promptly and courteously
  • Greets and announces visitors in a friendly and professional manner
  • Receives and promptly distributes incoming messages, priority packages, and other deliveries.
  • Distributes incoming and outgoing mail
  • Scans, copies and sends any document/mail to the required person.
  • Maintains inventory of office supplies. Works closely with Lakeland office and have orders approved and placed from Lakeland office.
  • Coordinates with Lakeland office in Ordering, distributing business cards, gifts etc.
  • Maintains office services, including placing service calls on office equipment, phone service providers, cleaning services, water supply, landscaper, contractors, etc.
  • Assists in the planning and scheduling of meetings, set up and initiate Zoom/TEAMS meetings and sets up Conference Calls, calendar invites and webinars
  • Coordinates with Lakeland office for consultant’s/staff’s travel arrangements, hotel reservations, event planning.
  • Update and maintain client/employee contact information
  • Setup and organize files and other records
  • Perform miscellaneous errands locally to the UPS, FedEx, post office, print shop, etc.
  • Maintains and updates all information into CRM system on a timely basis.
  • Reviews and maintains expense reports of consultants and sends for payment processing to Lakeland.
  • Help coordinate Tallahassee events and schedules.
  • Assists, supports, and tracks RFQ responses
  • Performs any additional tasks assigned 

This list gives a general idea of the work responsibilities and may not cover all items of the work. Employer reserves the right to add/modify and other task/s as deemed appropriate. 

Qualification:

  • 3+ years of office  administration experience.
  • Associate degree or higher preferred.
  • Able to work independently.
  • Must have excellent written & skills.
  • Proficient in MS Office software (Word, Excel, PowerPoint, Outlook)

 

 

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