Clerical

Rochester, NY

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Description

Remedy Staffing is seeking a Clerical Associate to work on accounting, filing and human resources tasks.

Job Duties:

Invoicing

 

           5.10    Once job is complete reviews all backup paperwork for job to insure accurate and complete profile of documentation.

 

  1. Any questions, issues, concerns are addressed prior to preparation of invoices and relates any areas of concern to pertinent parties.

          

  1. Submits invoices to respective Sales Representative for review. Outputs to customer by their preferred method (email or mail) when receives approval.

 

  1. Produce invoices within 24 hours of job shipping (dependent on timely receipt of closeouts and approval by Sales Rep) and maintains billing paperwork in accurate organized manner.

 

A/P

 

  1. Works to maintain good credit with suppliers through on time payment, excellent communication of payment plans and intentions and notifies Controller of any issues that may impact Excelsus Credit negatively.

 

  1. Code and enter invoices into QuickBooks. Reconcile all shipping receivers with purchase orders and invoices and enter into accounting program.

 

  1. Maintain file of all current and paid invoices and ensure vendor records are accurate.

 

  1. Prepare weekly list of vendors who have inquired about invoices, for review with Controller

 

  1. Once checks are signed prepare for release. Keep paid and unpaid A/P records up to date.

 

  1. As part of month end close sequence reconcile Vendor statements with internal QuickBooks payable by vendor profile to insure accuracy and completeness.  

Human Resources  

 

  1. Assist with administration of electronic personnel records in Paychex Flex, where applicable to payroll processing.

 

 

Job Requirements

 

  1. Seeks guidance and direction as necessary for performance of duties.

 

  1. Demonstrates good judgment in investigating problems.

 

  1. Respects the confidentiality of company information.

 

  1. Maintains cooperative working relationship with supervisor.

 

  1. Demonstrates ability to tactfully handle difficult situations.

 

  1. Makes best use of time during the workday.

 

  1. Consistently shows ability to recognize and deal with priorities.

 

  1. Performs all duties in an independent manner with little supervision.

 

  1. Recognizes and performs duties which need to be performed although not directly assigned - assists others as needed.

 

  1. Does not abuse or take advantage of time off, always provides proper and advance notice of absence.

 

  1. Maintains a well-groomed appearance, appropriate for the industry.

 

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