Administrative Assistant

Buffalo, NY

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Purpose of Position:

• To provide administrative support to a business group or regional office Essential Functions:

• The following duties are typical of the position, but are not all encompassing:

• Prepare, coordinate, and track proposal submissions

• Support department in preparation of letters, mailings, presentations, contracts for sub-contractors, in-house and out of house reproduction, etc.

• Scan, copy, distribute, and file project correspondence and meeting minutes

• Assist in business development as requested

• Research RFPs and prepare project award applications

• Schedule meetings as requested

• Establish and maintain files and computerized indexes for active documents, correlate information related to project records, and maintain proper project files

• Prepare transmittals for project documents and requisitions

Education, Experience, Certifications, Knowledge, Skills, and Abilities:

• High school diploma or equivalent required; Associates degree in Business or Office Administration strongly preferred • 5 years of administrative assistant experience

• Notary Public or willingness to pursue commission

• Proficient in Microsoft Office Suite

• Knowledge of Technology (hardware and software)

• Experience working with diverse population including C-suite

• Ability to draft professional documents without spelling, grammar, or other errors

• Team player

• Strong organizational and problem solving skills

• Strong attention to detail

• Demonstrated ability to take initiative

• Ability to perform multiple task independently and concurrently

• Adherence to confidentiality

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