Materials and Operations Coordinator

Newport News, VA

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The Materials and Operations Coordinator is responsible for: a. Coordinating procurement of equipment and supplies with the Electrical Supervisors and Instrumentation Supervisors

b. Preparing technical specifications for equipment and supplies, obtains quotations, prepares requisitions and orders electrical equipment

c. Assisting in preparation of budget

d. Controlling inventory

e. Receives telephone and radio calls for electrical emergencies, maintenance and equipment repairs

f. Assists with the administrative functions related to the Electrical Shop g. Individual must have the initiative and be able to perform duties without direct supervision

Job Requirements

a. Prepares requisitions for the purchase of materials and equipment in coordination with Purchasing Agent

b. Obtains quotes and makes local purchases (less than $1,000) by use of Local Purchase Order (LSO) and/or American Express (AMEX) with outside vendors utilizing extensive product knowledge of electrical equipment and products

c. Enters all purchases (LSO, AMEX and purchase orders) into computer to track spending in various accounts

d. Originates purchase orders and data input, and reviews invoices for payment as necessary

e. Prepares and/or assists with the preparation of technical specifications for electrical equipment and assists in obtaining quotations on technical equipment

f. Expedites delivery of outstanding orders

g. Handles the return/repair of equipment and maintains a sending/receiving log of such equipment

h. Serves as liaison between HRSD, suppliers and contractors in order to resolve daily operational problems or conflicts while adhering to standards and procedures of HRSD

i. Utilize extensive skills to analyze and apply HRSD procurement regulations

j. Coordinates activities to implement creative techniques to decrease cost

k. Ensures all inventory control operations and that special materials are stocked

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