Job Opening: Administrative Coordinator (Kapolei)

Position: Administrative Coordinator (Permanent)

Location: Kapolei

Salary: $50,000 – $60,000 annually (depending on experience)

We are seeking a reliable and detail-oriented Administrative Coordinator to provide day-to-day administrative and operational support within a fast-paced, team-based environment. This role supports office operations, scheduling, documentation, communication, and process coordination to help ensure smooth and efficient business operations.

The ideal candidate is organized, professional, able to manage multiple priorities, and comfortable working independently while collaborating with a variety of internal and external partners.

Key Responsibilities

• Provide general administrative and office support, including managing office supplies, equipment, and vendor coordination
• Support daily operations through scheduling, logistics coordination, reporting, and internal communications
• Assist leadership with calendar management, meeting coordination (in-person, virtual, and hybrid), and meeting documentation
• Prepare and manage business correspondence, reports, and presentations (internal and external)
• Maintain organized records, files, and documentation using established retention and confidentiality standards
• Assist with document management, including drafting, organizing, and maintaining procedures, job aids, and training materials
• Support basic data tracking, reporting, and administrative analytics
• Participate in process improvement initiatives and administrative projects as needed
• Perform additional administrative duties as assigned

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Qualifications

• Minimum 3 years of administrative coordination experience
• Associates degree minimum; Bachelors degree preferred
• Strong written and verbal communication skills
• Excellent organizational skills with strong attention to detail and follow-through
• Ability to manage multiple tasks and prioritize effectively in a dynamic environment
• Professional demeanor with a high level of discretion and confidentiality
• Comfortable working independently and as part of a team
• Proficiency with Microsoft Office (Word, Excel, Outlook), Adobe and general office equipment

***In-state applicants only as client companies expect candidates to interview for positions as soon as possible***