Job Opening: Administrative Assistant/Project Coordinator

Position: Administrative Assistant/Project Coordinator (Permanent)

Location: Honolulu

Industry: Non-Profit/Construction

Salary: $50,000 – $60,000 annually (depending on experience)

Parking: Provided on-site

We are seeking a reliable and organized Administrative Assistant/Project Coordinator to support the daily operations of our small office. The ideal candidate is a motivated self-starter with a positive attitude, strong communication skills, and a willingness to learn. This role includes standard administrative responsibilities as well as support for construction-related project coordination.

Key Responsibilities

• Answer and direct incoming calls; greet and assist visitors.

• Manage office needs, including supplies, vendors, and general upkeep.

• Handle filing and document management (both electronic and paper).

• Assist with project administration, including:

  • Preparing and tracking bids, estimates, RFIs, and related documents.

  • Supporting subcontract and submittal processes.

  • Coordinating insurance certificates and project compliance items.

• Provide general administrative support to staff, including scheduling, data entry, and preparing basic reports.

• Assist with mail distribution and other day-to-day office tasks.

#RemedyHIDirectHire

Preferred Qualifications

• 3+ years of administrative or office support experience.

• Strong organizational and multitasking abilities.

• Proficiency with standard office software (e.g., Microsoft Office, Google Workspace).

• Ability to work independently, use good judgment, and maintain confidentiality.

• A team-oriented mindset with a proactive and positive approach to problem-solving.

• Notary Public certification or willingness to apply is a plus.