Branch No: 67118-6223
5055 E. Broadway Suite B-103
Tucson, AZ 85711
Phone: (520) 745-9696

Available Positions

3 positions available.

Schedule Coordinator

Tucson AZ

Medical Schedule Coordinator

Seeking an experienced Schedule Coordinator to join our client's administrative team. Multitasking, flexibility, excellent communication and detail orientation are required for this exceptionally important role.

PAY:  $15.00/hr - $16.00/hr, DOE.  Benefits offered when convert to permanent staff.

Responsibilities:

  • Ensuring efficient and effective scheduling operations of the organization.
  • Fielding and placing a high volume of phone calls related to scheduling.
  • Entering client schedules then matching, coordinating and dispatching caregivers to client assignments.
  • Providing caregivers with pertinent client assignment information including addresses, area of town, date and time of shifts, changes in schedules due to client hospitalization or other variance, and any other
  • Collecting and entering caregivers' monthly work calendar, time off requests and other data entry as appropriate and recording tardiness, decline of assignments, sick days, and other staffing issues to Human Resources.
  • Assuring that clients have adequate employee information including name, date and time he/she will be providing services,
  • Managing and resolving any changes that occur to the schedule and ensuring that both clients and caregivers are aware of any changes. Examples of these changes are shift cancellation by the client or finding a different caregiver to cover shifts if a caregiver is sick

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Sales & Marketing Specialist

tucson AZ

Position Responsibilities:

The Filter Sales Specialist works with our client's Domestic and International Sales Teams, Distributors and End Users to design and prepare Filter proposals for Irrigation and Industrial markets.  This individual will be part of the Filter Business Sales & Marketing Team and work closely with Pumps & Filters Manufacturing, Engineering and Services.  Key objectives will be sales growth, improved customer satisfaction, and order processing from quotes to invoice.  The position will have responsibility for:

  • Developing proposals and quotations in a very responsive, friendly and customer centric way to support the growth of Filter products.
  • Converting end-user specifications and requirements, including electrical, hydraulic and packaging elements, into a quote and effectively communicating to the customer.
  • Following up on open quotes that have not been converted to orders
  • Order processing and administrative work required to convert a quote to an order.
  • Customer correspondence for order status, shipment and invoicing communications
  • Being the initial point of contact for technical support and communicating the customer’s needs to appropriate personnel within the organization.
  • Recording reasons as to why quotes were not converted to orders.
  • Continually improve the inside sales and support processes, including but not limited to, quotations, order processing, marketing, support material and other voice of the customer inputs received in daily communications with the customer.

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Experienced Quickbooks Administrative Assistant

Vail AZ

EXPERIENCED QUICKBOOKS ADMINISTRATIVE ASSISTANT – VAIL

FULL-TIME, TEMP-TO-HIRE, $15.00-$17.00/HR!!!

POSITION RESPONSIBILITIES

  • Performs general clerical, receptionist and secretarial work on a daily basis
  • Answer incoming telephone calls in a professional and timely manner.
  • Greets the pubic, determines the nature of business and refers to appropriate division.
  • Performs a variety of clerical duties such as filing, working with correspondence, creates various forms, memos or documents.
  • Assist in preparing and scheduling rooms for public and/or employee meetings.
  • Maintains confidential information and the application of judgment in release of information
  • Receives and routes incoming mail and prepares outgoing mail and parcels for delivery and for pickup for the assigned division/department.
  • Monitors and maintains office inventory and supply levels
  • Assists in the release of records and other information
  • Assists with the developing and maintaining of current job descriptions
  • Communicates with insurance broker and/or carriers regarding claims or coverage issues.
  • Reconciles benefit related invoices, correcting any discrepancies with providers, and coordinates to ensure payroll deductions and payments are met.
  • Assist with Family Medical Leave Act (FMLA), OSHA and COBRA processes and procedures.
  • Provides guidance and information related to retirement benefits including Public Safety Personnel
  • Retirement System (PSPRS), Arizona State Retirement System (ASRS) and Deferred Comp. plans.
  • Provides assistance with pre-hire processes such as job posting, pre-screening, receiving and tracking employment applications, creating recruitment files, background, reference checks, fingerprinting and coordination of physical and drug screen.
  • Assist with coordination and provides assistance with employee related events including new hire orientation, benefit open enrollment and other mandatory training or meetings.
  • Processes general verification of employment requests
  • Verifies employee timecards for completion and accuracy, post to payroll data system and issue employee paycheck stubs bi-weekly
  • Respond to employee inquiries regarding payroll related items such as, direct deposit, withholdings, deduction, contributions and timesheet issues.
  • Process accounts payables including organizing, verification of billing invoice accuracy, proper account budget codes to expenditures of purchase orders, packing slips and timely payments.
  • Processes and prepares purchase requisitions and/or purchase orders through a computerized system and places orders with vendors for the purchase of goods, repairs and services.
  • Answers question and serves as a liaison with suppliers in dealing with problems related to procurement such as tracing delayed or misplaced purchase orders, merchandise and secures quotations and places orders when bids are not required, all in accordance with the District’s purchasing and procurement policies.
  • Process receivables by preparing weekly bank deposits.
  • Issue uniform stock to personnel and maintain inventory
  • Assist employees with general technical IT support or operation of office equipment
  • Run monthly incident reports to ensure numerical accuracy and overall quality check.
  • Responsible for managing fire subscription renewals to non-district residents.
  • Work with ambulance billing agency to ensure proper patient information is sent for billing
  • Perform other duties as assigned

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Staff Bios

George Deehan Sales Manager
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Joy Deehan Co-Owner
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Robert Durnal Sr. Staffing Coordinator
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Jayne Henninger President
Michael Wiley Personnel Supervisor
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